Navy Command Headquarters (NCHQ) is the nerve centre of the Naval Service. It supports operations around the globe and provides the ships, people, aircraft and equipment to deliver the UK’s defence policy.

In Navy Command, our civil servants work alongside their military colleagues in jobs that matter; jobs which often have a direct impact on the quality of the operational capabilities we deliver. Roles can offer great job satisfaction and there are many opportunities to develop and progress both within the Ministry of Defence and across the wider Civil Service.

The Submarine Directorate in Navy Command is responsible for all submarine in service capability and availability, including oversight of the Submarine Flotilla and Clyde Naval Base.

The Clyde Capital Works Programmes comprise new build facilities and refurbishment to support current and future operations on His Majesty’s Naval Base (HMNB) Clyde. This includes Government Major Programmes & Projects. This is an exciting time to join the team, the delivery environment is both challenging and rewarding.

Information Managers (IMs) develop, review, and refine an organisation’s information governance. This includes information management strategy as well as policy and processes to promote good practice and maintain compliance. IMs ensure best practice is implemented within the organisation on the acquisition, management and organisation of information. IMs facilitate access to information to maximise its exploitation and use. IMs provide advice and guidance about information handling, information lifecycle management and the interpretation of policy. They procure, acquire and design information assets, systems and applications. They support information risk owners in carrying out their responsibilities, working closely with Information Assurance (IA) and Information Technology (IT) colleagues.

Records Managers (RMs) are responsible for the governance, safeguarding and delivery of information held by organisations. RMs manage physical and digital record holdings in line with relevant legislation. RMs define clear policies. RMs advise staff on records matters and manage information transitions.

Responsibilities include but not limited to:

• Acting as SO2 1* Command Information Management
• Support Local Data Protection Authorities DPA activity across the directorate.
• Acting as Directorate Records Manager

This position is advertised at 37 hours per week.

Leadership

• Inspire, motivate and engage with the Integrated Programme Management Office (PMO) and with other teams across the HMNB Clyde establishment community, by providing positive working environment and empowering the teams at all levels
• Provide support to Line Manager and Programme Director to deliver departmental outputs with minimal supervision.

Lead the development of Information Management processes and procedures

• Develop a programme level Information Strategy and Management Plan, working closely with security and project teams ensuring it aligns to multiple organisations Information Strategies.
• Collaborate with other departments to increase knowledge of internal IM and policy’s that influence this smarter ways of working.
• Develop and review the information and document management processes and procedures.
• Ensure adherence to the processes for Learning from Experience / Knowledge Management is maintained and ensure projects within the programme areas adherence.
• Develop the processes for aligned management and storage of documentation, provide Subject Matter Expert advice and guidance on configuration management of all project standards, templates and guidance.
• Influence and support Senior Management in exploiting Intelligent Solutions, utilising existing/new technology, to support a simple, consistent approach to Information management across the programme.
• Implement information assurance activities, including the development of plans as appropriate.
• Ensure the implementation of appropriate sharing platforms including the plan for migration of data from the current directories into the new structure and monitoring Project Team coherence, is continuously improved.
• Provide advice on usage of Microsoft Teams, SharePoint, Defence Share, Maritime Collaborative Working Environment and other sharing platforms to the PMO and Project Teams as required.

Lead the implementation and onward management Information Management

• Lead the implementation of the Clyde Infrastructure Programme information strategy and Information management Plan
• Lead in the development, implementation and maintaining electronic “ways of working” that assist all major programmes and projects.
• Super user in official and secret systems.
• Management of user accounts and mailboxes.
• Management of shared mailboxes and their associated users.
• Lifecycle management of Laptops, hardware and software (covering on-boarding, through life management and disposal).
• Password management.

Team Site administrator for sharepoint sites

• Implement a plan to undertake regular reviews/audits to confirm version control and a robust configuration management regime for SharePoint.
• Maintaining sites including open document libraries
• Ensure information on the sites is relevant and up to date and actions taken if not.
• Liaising with Navy Command on permissions issues.

Microsoft Teams Owner

• Ensuring all staff have appropriate permissions / access and regular channel management.

Assisting with the production and the annual reviews of the PMO IM Plan

• Utilise the PMO IM Directive as a baseline to ensure direction is given to all 1* areas on correct Ways of Working (WoW)
• Assisting the Business Change Manager with the establishment, implementation and management of a regular battle rhythm for IM Forums.
• Ensure calling notices are issued to all required personnel and clear deadlines set for any returns.
• Record keeping for minutes and tracking actions following IM Forums.

Essential Criteria

• Proficient in the full suite of Microsoft Office based applications and products.
• Accomplished in the day to day use of collaboration tools such as MS Team and MS SharePoint Online.
• Skilled in managing information assets.
• Experienced in record management/document libraries

Desirable Criteria

• Attended an Information Managers Course
• Data protection for practitioners
• Records Management Awareness
• Information and Knowledge Awareness
• Protecting Personal Information
• Agile Scrum Training
• Cyber Awareness

We’ll assess you against these behaviours during the selection process:

• Leadership
• Working Together
• Managing a Quality Service
• Changing and Improving

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%